Phoenix OperationsBerkeley Vale

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Orders

Open an order to see what needs doing next.

Find a job

Stock on hand Incoming purchases - Supplier purchasing tools

Delivered - ready to invoice

Search orders

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More columns to the right — the description stays put

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Send phone or verbal orders to the orders mailbox. They appear here for review.

Review the existing job

This releases the recorded payment hold for the existing job. It does not record payment in full, start a machine or create another invoice.

I am authorised to release this job's payment hold. I have checked that this work has not already started, used material or been completed outside Phoenix.

Reason or payment reference for releasing the hold

New Order

Phoenix stock replenishment. This buys stock for Phoenix Packaging. It will not create a customer order or customer delivery. Customer orders are shown only as reference evidence for the product and supplier purchase facts.

Order - all fields required

Cust. Code Cust. No.

Job and delivery

Job No. (auto) Supplier PO (auto)

Rec'd Date Order Type * Supply Method Customer Name *

Past Product - Phoenix History Clone From

Select the exact past product, check the quantity, then confirm.

Customer PO Order Qty Job No. PO No. Supplier Delivery Suburb Confirmation Date Board Prefix

Routing Number

Raw Material

Number Up Pieces per box

Stock Code

Item Description

Notes (optional)

New customer — capture their contact while you have them

Customer Code * Part of Contact Name Email Phone

Answer this query

Raise a query

Department Send it to Needed by Question

The order STAYS on New Orders, greyed, and cannot be processed until this is answered - so nobody has to remember it is out. The person you pick gets an email with the decision, the deadline and a link straight to it.

Remove from New Orders

Reason *

Note (optional)

This does not delete anything. The order moves to the Removed tab and can be restored from there.

Stop this job

Reason *

Note (optional)

This CANNOT BE UNDONE. The job closes, leaves every live screen and moves to the Cancelled tab with this reason on it. An order still in New Orders is Removed instead, from that tab.

Edit order details

Customer The order cannot be processed until it names a customer.

Product Change it here if the wrong product was named. The shelf link and supply are worked out again from the new one.

Board prefix

Raw material

Only while the order is still in New Orders. Process Order closes this window. An SC is an FC going into stock.

This order has no customer, so it cannot be given a job number yet. Choosing one here is all it needs.

Raise supplier PO

Supplier * Not in the list? Add it under Add a supplier on Supplier purchasing tools first.

Raw Material / stock code

Quantity

Expected date (optional)

Product supply methods

New method is * Routing * Description Drawing

Check the line. It is filled in from the order, in the purchase unit for the Supply Method, and the chip above says how the quantity was worked out. Next you check the email and press Send.

Purchase order

Check the wip mailbox for the archived copy, then record whether the send completed.

Process order

Customer

1. Check order 2. Review and process

Customer order

Supply for this order

Why these details? Retrieved sources

Check order

The customer's email

Order details

Customer order quantity *

Order Type *

Customer PO (optional)

Product details

Product

Product description *

Price and agreement

Stock and supply details

Finished stock on the shelf Finished units Order from supplier because of this sale Finished units

Which supplier for this order

Supplier name Email for purchase orders Credit terms (optional)

Which buy SKU is this bought as? Supplier offer for this purchase Which stock sheet

Print it here on our plain cartons from the shelf Print this product on it

Laminated with Printed sheet's shelf line

Order more anyway - type the reason

Use this

Pieces per carton

Physical shelf count (optional)

Show the numbers behind this

Board, supplier and route details

Routing Number *

Pick the machines in the order this job runs them.

Raw Material *

Supplier

Number Up * Pieces per box

Supp PO # (optional)

Board is on order Supplier promised date (optional - only if confirmed) Board is already in stock Stock Sheet - no supplier purchase Which stock sheet this order runs on

Purchase and production details

Supplier email

Change the purchase details

I have checked the supplier, email address, product codes, descriptions, quantities, unit prices, dates and delivery address. Send this email when I process the order.

Delivery and dates

Order contact email

Delivery suburb

Confirmed delivery date

Order notes

Add an order note (optional)

Processing removes this order from New Orders. Ordered board moves under Awaiting Board immediately. Until a confirmed date arrives it appears in the Awaiting supplier date sub-list; the supplier WIP date is then added automatically. Stock on hand moves it directly to In Production. Stock Sheet records supplier Stock Sheet with no supplier PO, skips Awaiting Board for machine allocation and is due for production seven days after processing.

Confirm all details are correct

Make finished stock using sheets, or a set's parts, Phoenix already holds.

Why the accepted price is withdrawn

Why it is withdrawn

Finished product

Finished quantity to make

Product description

Sheets to use

Production route

Pieces cut per sheet

Pieces needed for one finished item

Production dueThe planned factory completion date.

Sheets available

Choose the sheets to check their current count.

Order the sheets in, then make it here

Order the sheets in, then make it here

Supplier

Board buy SKU

Price per sheet

Supplier minimum (sheets)

Sheets to order

Purchase order emailBlank sends it to the supplier's own address.

Supplier name Email for purchase orders

The supplier email

Order more anyway - type the reason

Parts for one set

Also save these parts on the product for next time

Record the current sheet count

A past delivery is not today's available stock. Enter the quantity physically on the shelf.

Current sheets on the shelf Create a permanent stock record for these sheets using this count.

Source records

Review production for stock

These details are correct. Start this production for Phoenix stock.

Review the quantities and stock changes before starting.

AI order review

Check the customer, products and quantity. Save these details, then use Process Order.

Other actions